Friends of Bishop Gilpin

Christmas Activities

This is one of our busiest fundraising seasons: we can offer you Christmas cards made by your children, Christmas trees, Northbrook wrapping paper, and, in some years, tea towels with the children’s designs on, which make super Christmas gifts. Below is a comprehensive list of our Christmas events.

CAROL CONCERT

The school carol concert takes place at St Marks Church. FOBG can raise money at the concert by selling tea, coffee biscuits and mulled wine. £150-£200 is usually raised and donated to one of the selected charities. In 2013 this was Motor Neurone Disease in memory of Bob Cargill, our previous Headmaster.

How is it Organised
How is it Organised? The Chairs buy what is needed (tea, coffee, ingredients for mulled wine, spoons, table cloths, cups, sugar, cups and milk).. St Marks can supply tables. There are some table cloths in the FOBG shed to make it a bit more festive. FOBG coffee pots can be used. These are usally kept in the Staff Room. Need to check if there enough filters. A float of £50 can be arranged with the FOBG Treasurer.

Lead Parent Volunteers
The Chairs together with support of parents. About 4 volunteers are needed to help serve the refreshments. It is just held one one evening.

CALENDARS

This proved to be very popular when it was completed in 2012 for a calender of children’s birthdays for 2013.

How is it Organised
A photographer needs to be found. Children need to be sorted in to months of their birthdays and a slot allocated for each birthday group in the school day for their photograph to be taken. Parent volunteers needed to collect children from class rooms. Photos then need to be created into a calendar and printed. Order forms placed in book bags.

Lead Parent Volunteers
Katie Preston. Email: katiejpreston@hotmail.com

CHRISTMAS CAKES

At Christmas, parents can buy lovely homemade Christmas cakes. BG parent Elaine Harper-Jones bakes the cakes in a small size at £8 or slightly larger one for £12 which are delicious. This raises about £130.

How is it Organised
An order form is put in the book bags and if parents want a cake they return the form with payment into the FOBG Box. When the cakes are ready for collection an email is sent to those that have ordered one.

Lead Parent Volunteers
Jane Long. Email: jane.long@me.com

CHRISTMAS CARDS

This is a very popular and lucrative fundraiser for FOBG. Parents like to buy their child’s created Xmas cards to send to friends and family at Christmas. The School uses Kids Cards Factory. It could also incude place and drink mats, or mugs.

How is it Organised
Forms are sent from the company which are then distributed to classes via the book bags. Each child does an Xmas card design with the form on the back and returns them to teacher for collection. There is a deadline for completing the design. The cards then arrive back at school and parent volunteers are needed to sort and allocate to correct child.

Lead Parent Volunteers
Martina Josefsson. Email: Josefsson.ma@pg.com
1-2 volunteers needed to help hand out cards.

CHRISTMAS WRAPPING PAPER

FOBG uses a company called Northbrook which runs a fundraising scheme for schools for Christmas wrapping paper, cards, ribbon, tags etc. It also has these items for birthdays too. This raises about £350, so a good fundraiser for the school.

How is it Organised
Log in with ID code (156) and postcode (SW19 7EP). In the Organisers page it explains how to do everything. Brochures are needed to go in the books bags which are delievered to school. Find out from Jackie Wardell in the office how many children there are per class. Then divide the brochures per class and send the piles to each class. The class reps send an email telling parents to look out for the brochures in the book bags. Also remind parents to write cheques payable to FOBG and put them in the FOBG box, with the deadline. Collect the orders daily from FOBG box, and keep all until after the dealine so all orders can be done in one go. Last year (2012) there were 81 orders. The access the website and follow the instructions on how to place the orders on a spreadsheet. All of this is very well explained in the instruction manual that comes with the brochures. It is very important to double check the orders at the end and also to check that the cheques add up. Divide the orders per class as well and have them ready for when the delivery arrives at school. It is important to send a reminder to the parents close to the deadline.

Lead Parent Volunteers
When the orders arrive at school about 6-8 parent needed to sort through orders and take to each class.

NATIVITY PLAYS

Each year a Christmas play is put on by the staff for Nursery, Reception, Years 1 and 2 over 3 mornings. In a similar way to the Carol Concert, tea, coffee and biscuits are served in the school hall outside the staff room. Usually about £200-300 is raised.

How is it Organised
FOBG Chairs buy what is needed (tea, coffee, ingredients for mulled wine, sppoons, table cloths, cups, sugar, cups and milk). Parents are asked to help serve the refreshments. Tables can be found in the hall. There are some table cloths in the FOBG shed to make it a bit more festive. FOBG coffee pots can be used. These are usally kept in the Staff Room. Chairs get in early to get first coffee pot started then 1 volunteer to continually refill coffee and tea pots while other 3 serving and taking money. Need to check if there enough filters. A float of £50 can be arranged with the FOBG Treasurer.

Lead Parent Volunteers
Co Chairs with support from parents. Probably 3-4 parents needed each morning to help.

PANETTONE CAKES

Parents can buy lovely Vallebona Panettone cakes at this time of year and FOBG takes part in Vallebona’s Christmas Panettone Fundraising Scheme. This makes about £130.

How is it Organised
An order form is put in the book bags and if parents want a cake they return the form with payment into the FOBG Box. When the cakes are ready for collection an email is sent out to those that have ordered one.

Lead Parent Volunteers
Jane Long. Email: jane.long@me.com
1-2 to help hand out cakes. Takes about 30 minutes at drop off or pick up.

CHRISTMAS TREES

FOBG uses the company ‘Trees for Christmas’ to provide a tree for parents at Christmas. About 50 families choose a tree from FOBG and it can raise about £400-500. There are three sizes to choose from, the largest being about 8ft.

How is it Organised
A date is booked with the company for delivery in September/October. The delivery date is usually around mid December. Forms are placed in the book bags after half term and all orders are sorted. On the day of delivery trees can be collected from Mr Rob’s back door at pick up and in the evening between 7-8pm

Lead Parent Volunteers
FOBG is looking for someone to organise this fundraiser.

TEA TOWELS

This was a very popular fundraiser when it was done as it involves the whole class and class teacher. It is also a variation on a theme and could quite easily be cotton bags.

How is it Organised
Teacher are asked to encourage each child to draw a picture of themselves, which can be printed onto a template which makes the tea towel.

Lead Parent Volunteers
FOBG is looking for someone to organise this fundraiser.